What is this module for?
This screen records cash movements on a cash basis. It tracks money actually moving in or out, such as counter sales, rent, or bank charges. It does not record accruals like invoices or bills, which live on other screens.
How do I record money going out?
- Press Add transaction, then Single entry, leaving the form on Cash Out.
- Set the date to the day the money left the account or till.
- Type the amount in RM.
- Pick the Category, such as Rental / Sewaan, to decide the expense account.
- Pick the Account the money moved through, such as Maybank Current, so the Bank screen's card stays in step with the books.
- Choose Paid from and the Payment method. These are notes for your own reconciliation and do not change the double entry.
- Type Details or press Itemize for separate lines.
- Press Save.
How do I record money coming in?
- Press Add transaction, then Single entry, and switch the toggle to Cash In.
- Set the date the money reached you and type the amount.
- Pick a Cash In category, using Sales for new income or Debtor Collection for invoice payments.
- Choose Received into and the Payment method, then press Save.
How do I attach or scan a receipt?
- Use the attachment field to add a photo or PDF of the receipt.
- Press the scan control or paste a photo to let the app fill in the date, amount, and payee.
- Check every filled field before saving, as a scan is only a first draft.
- On a mixed receipt, press Itemize and untick personal lines to keep the amount accurate.
How do I fix or remove a row?
- Click any row to reopen it and change what is wrong.
- Change the category and press Save to move the amount to the new account.
- Tick multiple rows and press Categorise to re-file them at once.
- Use Delete only for duplicate entries, not to hide payments.
- Note that the app refuses edits if the period has been closed.
How do I match my rows to the bank statement?
- Press Match statement, choose Bank statement, and upload the file.
- Review the two columns showing the bank line and your recorded row.
- Press Add on any line counted as not recorded to create the missing entry.
- Press Mark reconciled to tick the matched rows in the ledger.
What this does to your books
Money out posts Dr the category's account, for example Rental / Sewaan (6040) or Purchases (5000) / Cr Cash & Bank (1000) when you save. Money in posts Dr Cash & Bank (1000) / Cr the category's account: Sales / Revenue (4000) for Sales, Trade Debtors (1100) for Debtor Collection, or Partner's Capital (3000) for Capital Injection. If an approved business budget has control switched on, an over-budget or unbudgeted cash-out expense or CAPEX row waits in Automation and posts nothing until it is approved. Scanning, attaching and marking a row reconciled post nothing.