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Orbit Finance
ENBM
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App guides · Timesheet

How to log hours and track billable time

The Timesheet module records hours worked against projects for job costing and billing. You log daily hours, mark them as billable, and track unbilled time. It does not post to your accounts, as wages are handled by Payroll. Use it to ensure you invoice all earned work and understand project costs.

Checked against Orbit Finance · 6 November 2026

What is the Timesheet module for?

It records hours worked against projects to support job costing and billing. It tracks billable time so you can invoice earned work. It does not post to your accounts, preventing double counting of wages already recorded in Payroll.

How do I log a single hour?

  1. Check the date in the top row, changing it only if catching up.
  2. Pick the project, which remembers the last one used.
  3. Type the hours, ensuring the entry is not more than 24 hours.
  4. Type a description written for the customer to read.
  5. Tick Billable if the customer is paying for this hour.
  6. Press Log or Enter to save the entry.

How do I bulk log a week of work?

  1. Press Bulk log at the top right of the screen.
  2. Fill the grid, using Add row or Duplicate row for multiple entries.
  3. Optionally press Import CSV to load a file with Date, Project, Hours, Description, and Billable columns.
  4. Review the import message for any rows that did not match a project.
  5. Press Save all to store the entries, noting that incomplete rows remain in the grid.

How do I review and fix my entries?

  1. View the week grouped by day, with daily hours and a Week total at the bottom.
  2. Use the arrows beside the date range to step to the previous or next week.
  3. Check the value beside billable entries, which shows hours times the saved charge rate.
  4. Press the delete action on a wrong row, then log it again correctly, as there is no edit function.
  5. Note that entries with a Billed tag are greyed out and cannot be deleted.

How do I manage charge rates and billing?

  1. If an orange warning appears, go to Projects and set the Default charge rate per hour.
  2. Understand that the rate is copied onto each entry when logged and does not update automatically.
  3. Delete and re-log any entries saved at zero if the rate was missing at the time.
  4. Go to the Projects screen, open the project, and press Bill unbilled time to invoice the hours.

What this does to your books

Logging time, one row or in bulk, posts nothing to your accounts. No account moves, no cash moves, and the Profit and Loss, Trial Balance and Balance Sheet stay unchanged. The hour becomes a cost figure only inside the Projects report. An entry dated in a closed financial year is refused because the period is locked, not because it posts. Invoicing the hours happens on the Projects screen with Bill unbilled time, which raises an ordinary invoice.
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Questions, answered

Does logging time affect my Profit and Loss?

No, logging time posts nothing to your accounts. Wages reach the accounts through Payroll, not through the Timesheet. The hours only appear as a cost figure in the project report.

What happens if I change the project charge rate later?

The rate is copied onto each entry at the moment you log it and is never looked up again. Changing the project rate later does not update old entries. You must delete and re-log entries if the rate was wrong.

Why can I not delete a time entry with a Billed tag?

Entries with a Billed tag are locked to the invoice line they created. Once billed, a time entry cannot be released or deleted from the app. This ensures the invoice matches the recorded work.