What is the Receipts module for?
Receipts is where money that has arrived is filed. A paid invoice moves in on its own once nothing is outstanding. A standalone receipt is for cash taken across the counter where there was never an invoice. A receipt does not create income. It only turns a debt into cash.
How do I turn a paid invoice into a receipt?
- Go to Invoices and use Record payment on the row the customer has paid.
- Enter the amount received and the date it reached your account.
- Press Pay in full to take the whole Balance due.
- Choose Paid into so the receipt reaches the right bank balance.
- Attach the proof with Scan proof or Upload proof.
- Press Record payment. The invoice leaves the Invoices list and appears in Receipts.
- Go to Cash In & Out and check the Debtor Collection row is there. Do not add it yourself: the app has already written it, and adding a Sales row as well doubles your cash and income.
How do I collect on a foreign currency invoice?
- Use Record payment on that invoice as usual.
- Choose Paid into so both the collection and any exchange gain or loss use the bank that received the money.
- Enter the rate for the day the money actually arrived.
- Check the preview for the ringgit received and the gain or loss.
- Press Record payment. The whole thing is posted in one go by the app.
How do I write a receipt for counter cash?
- Press New receipt.
- Pick the customer, or type a name in Attention for a walk-in.
- Add a line for each thing sold, with the quantity and the price.
- Press Save. The document takes the next number in your receipt series.
- Go to Cash In & Out and record the money you actually took, dated the same day, with the Sales category. This step is not optional: until you do, the sale is not in your books.
How do I send and keep a copy?
- Click any row to preview the document as the customer will see it.
- Use the Edit button beside Save PDF to correct any wrong figures.
- Use Export PDF for a file you can keep or attach yourself.
- Use Send receipt on WhatsApp, or Send receipt by email if you have set up a mail server.
How do I find a past receipt?
- Type into the search box to match the number, customer, attention name, or amount.
- Open the row to check what was sold.
- Use Duplicate to start a fresh document from the same lines for a repeat customer.
How do I refund a customer?
- Find the row and choose Refund. It only appears where money actually came in.
- Choose a full refund or type the part you are giving back. You cannot refund more than was received.
- Save. A fully refunded invoice becomes outstanding again and returns to the Invoices list.
- Record the money leaving in Cash In & Out, so your bank balance follows the refund.
What this does to your books
Settling an invoice with Record payment writes a Debtor Collection row for you: Dr Cash & Bank (1000), Cr Trade Debtors (1100). On a foreign currency invoice the app also posts the rate difference: Dr Cash & Bank (1000), Cr Realised FX Gain (4910) if the rate moved in your favour, or Dr Realised FX Loss (7020), Cr Cash & Bank (1000) if it moved against you. Saving a standalone receipt posts nothing. The Cash In row you add later posts Dr Cash & Bank (1000), Cr Sales (4000). A refund posts nothing until you record the cash-out row.