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Orbit Finance
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App guides · Reports

How to view and reconcile financial reports

The Reports module brings together calculated statements, month-end controls, and branch consolidation. Most figures come from records made elsewhere. You use it to review performance, check cash flow, and clear exceptions like missing sales or unclaimed money before posting adjustments.

Checked against Orbit Finance · 6 November 2026

What is the Reports module for?

Reports combines calculated statements with Month-end, Branch consolidation, and the Monthly Management Report. It distinguishes between Profit and Loss, which covers a period, and Balance Sheet, which describes a moment. Most figures are calculated from records made elsewhere, with reviewed adjustments and inter-branch transfers as deliberate exceptions.

How do I use the month-end, branch and management report workspaces?

  1. Choose Month-end to clear checks, review account lines before any adjustment, and save the review trail.
  2. Choose Branches to add branches, track collection, and review inter-branch transfers before posting.
  3. Choose Management report, justify every flagged movement, then prepare and export the Monthly Management Report.

How do I clear month-end exceptions?

  1. Under Month-end controls, inspect every issued invoice listed under Sales taken up.
  2. Review the aged-bucket general provision, including its account lines and effect, before posting it.
  3. Review aged AP and AR separately, transfer only an eligible creditor balance to Unclaimed Moneys, and enter the lodgement reference when ready. Debtor balances stay review-only.

How do I open the right financial statement?

  1. Under Financial statements, press the card you need, such as Profit & Loss, Balance Sheet, Trial Balance, or Cash Flow.
  2. Press General Ledger to see the individual postings behind any account.
  3. Press Notes for breakdowns behind summary lines, or Cash Summary for a plain cash in and out view.

How do I read the aging tables?

  1. Read Receivables aging on the left for money customers owe you, split by how long it has been outstanding.
  2. Read Payables aging on the right for money you owe suppliers.
  3. Press Show by party to open the per customer or per supplier breakdown for follow-up calls.

How do I check the control account reconciliation?

  1. Scroll to Control account reconciliation and read General ledger against Sub-ledger for Trade Debtors and Creditors.
  2. Read the Variance column and badge, where Reconciled means the two agree and Variance in red means they do not.
  3. Read the note under the table before treating a variance as a bug, as it may identify an exception needing review.

What this does to your books

Opening a statement or saving a review or Monthly Management Report posts nothing; it only keeps a record. A confirmed adjustment or inter-branch transfer posts exactly the debit and credit shown in Journal Preview. A confirmed Unclaimed Moneys transfer posts debit Creditors (2000), credit Unclaimed Moneys (2110), and a confirmed lodgement posts debit Unclaimed Moneys (2110), credit Cash & Bank (1000). Chart of accounts records, users and report presets post nothing.
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Questions, answered

Why can't I find my monthly sales on the Balance Sheet?

Sales happen over a period, so they live on the Profit and Loss. The Balance Sheet only shows the leftovers on a specific date, such as unpaid invoices in Trade Debtors. Beginners often look in the wrong place because takings are not a thing you own on a date.

What does a red variance on the control reconciliation mean?

It means the General ledger and Sub-ledger do not agree. Read the note under the table first, as an invoice without a matching Debtor entry produces a variance by design. It identifies an exception that still needs review rather than a system bug.

Does the Reports module post entries to the accounts?

Mostly no. Opening a statement or saving a review or Monthly Management Report posts nothing. Only a confirmed adjustment, inter-branch transfer or Unclaimed Moneys transfer or lodgement posts, and each shows its exact debit and credit before you confirm. Report presets post nothing.