Orbit HR
For owners and HR. Approve leave, check payroll and look up staff records on the go. Syncs with your computer.
Built in Malaysia for Malaysian employers
Payroll that gets the statutory right.
Orbit HR is local-first HR and statutory payroll software for Malaysian SMEs. It manages employee records and monthly payroll, calculates EPF, SOCSO, EIS, PCB and the HRD Corp levy to the sen, works fully offline, and uses one-time pricing for unlimited employees instead of a monthly per-head fee.
Free to download for macOS & Windows · One-time RM 249.00 to activate · Unlimited employees, no per-head fee, ever
Get the highlights.
Now on iPhone and Android.
Run HR from your phone. Give every employee a free app.
Orbit Staff
Free for every employee. Clock in, apply for leave and claims, and see their own payslips. Pairs with a code from your Orbit HR and syncs over the office Wi-Fi.
What does Orbit HR look like in use?
A 111-second tour: approve leave and claims, run payroll with EPF, SOCSO, EIS and PCB to the sen, then payslips, bank file, Borang A, 8A, CP39 and EA forms.
Orbit HR
One price. Unlimited employees. Zero renewals.
Local-first and private. PDPA-aware, built in Malaysia. Free updates, and a refund if it's not for you.
- One-time
- RM249
- Per-employee fee
- RM0
- Platforms
- 4
- Devices
- 2
lifetime license
unlimited employees
Mac, Windows, iPhone, Android
per license, for 1 user
Everything to run your people
Not just payslips. The whole employee lifecycle, done properly.
Statutory payroll, to the sen
EPF (Jadual Ketiga), SOCSO with the 2026 SKBBK rates, EIS, PCB/MTD on LHDN's computerised formula and the HRD Corp levy, computed from dated rate tables rather than hardcoded numbers, and verified against the published schedules.
Payslips, EA forms & bank files
Finalise a run and get bilingual payslips, the year-end EA form, Borang A, 8A and CP39 statutory files, plus a salary payment file ready to upload to your bank.
Leave that follows EA 1955
Annual leave tiers by service years, sick and hospitalisation caps, maternity and paternity, plus per-state public holidays. Balance-aware approvals show the closing balance before you decide.
Local-first & PDPA-aware
Employee records live on your device, with NRIC, bank and statutory numbers encrypted at rest. No mandatory cloud, no data harvesting, and an auditor role that only ever sees masked identifiers.
Attendance, shifts & claims
Timesheets with schedule-vs-actual variance, a roster grid for shift businesses, a kiosk PIN clock-in, overtime at the EA multipliers feeding straight into payroll, and expense claims with receipts.
An assistant that does the work
Ask about headcount, leave or payroll totals and every figure comes from your own data. Tell it to record leave and it proposes a confirm card you approve. It never writes anything on its own.
Works fully offline, even when the internet does not.
Who it's for
Made for how Malaysian employers actually staff
Retail & F&B
Outlets running shifts, rest-day and public-holiday overtime, and part-timers on varied hours.
See all featuresClinics & services
Clinics, agencies and firms with salaried staff, confirmation dates and leave to keep straight.
See all featuresContractors & trades
Site teams with foreign workers, permit expiry to watch and overtime that must follow the EA.
See all featuresManpower & outsourcing
Agencies placing staff with clients, billing per placement and watching margin against payroll cost.
See all featuresLocal-first
Employee data that stays with you.
Local-first
Employee data stored on your device, not a vendor's server.
Encrypted at rest
NRIC, bank and statutory numbers encrypted on disk.
PDPA-aware
Built to respect Malaysian data protection norms.
What you'll get done
Outcomes, not just features
Pay everyone correctly, on time
One run computes EPF, SOCSO, EIS, PCB and the HRD Corp levy from dated rate tables, then produces payslips and a salary file your bank accepts, so payday stops being a two-day job.
Close the month without the dread
Overtime from timesheets, approved claims and unpaid leave all land in the same run, and the figures trace back to the rate rows they came from, so you can answer any question a staff member asks.
Stay on the right side of the law
Leave that follows the Employment Act 1955, per-state public holidays, EA forms at year end, and Borang A, 8A and CP39 ready to submit, so compliance is a by-product of running payroll.
Own it, don't rent it
Staff records local-first on your own device with identifiers encrypted, a one-time license instead of a per-employee monthly fee, and data that never leaves your machine.
Why Orbit
Pay once. Not every month, forever.
Most payroll software charges per employee, every month, so the bill grows every time you hire. Orbit HR is a one-time RM 249.00 for unlimited staff, and you own it for life.
| Criteria | Orbit HR | Per-employee payroll apps |
|---|---|---|
| What you pay | RM 249.00 once | RM10–15 per employee / month, forever |
| Cost at 20 staff | RM 249.00 once | RM2,400–3,600 / year, forever |
| Where your staff data lives | On your device | On the vendor's cloud |
| Works fully offline | Yes | No |
| Stops working if you stop paying | No | Yes |
| EPF, SOCSO, EIS, PCB & HRD Corp | Yes | Varies |
Comparison is general guidance versus typical per-employee cloud payroll tools; specific products vary.
Read the full guide: best HR & payroll software for Malaysian SMEs
Simple, honest pricing
RM249
Normally RM 349.00. Early-bird price, save RM 100.00.
Own it for life. Sync only if you want.
Buy the app once and run payroll for good, fully offline. Add a subscription only when you want to sync across devices and apps.
Orbit HR License
RM 249.00 one-time · lifetime · per app
First 100 customers only100 of 100 early-bird slots left
- Lifetime, no expiration
- 1 user, up to 2 devices
- Works fully offline
- macOS & Windows
- Unlimited employees, no per-head fee
- EPF, SOCSO, EIS, PCB and HRD Corp calculated to the sen
- Payslips, EA forms and bank/statutory export files
- Leave, attendance, claims and employee self-service
- Free updates
- Your data stays on your device (local-first)
Add sync & the suite
Optional monthly subscription. Encrypted sync across your devices and Orbit apps, plus the AI assistant.
- Get early access
Sync · 1 app
RM 19.00/mo
Encrypted sync for one app across your devices.
- Get early access
Connected · 2–3 apps
RM 49.00/mo
Sync + AI across two or three Orbit apps.
- Get early access
Full Suite · All 6 apps
RM 99.00/mo
Every Orbit app + full suite, synced, with AI.
Device sync is free during launch: connect your own free Turso database with our step-by-step guide. The AI assistant and suite subscription are launching soon, get early access above. The lifetime app license is a separate one-time purchase you can use fully offline today.
Free to download & try first. Not for you? We'll refund you. Non-transferable, tied to your email. 1 user · 2 devices.
Questions, answered
Still unsure? Message us on WhatsApp (+60 14-306 6427).
Is Orbit HR really local-first?
Yes. Employee records, payroll runs and documents are stored on your device, with NRIC, bank and statutory numbers encrypted at rest. The core app works fully offline and nothing leaves your machine unless you choose it.
Are the statutory calculations accurate?
They are computed from dated rate tables: EPF Jadual Ketiga with the 13%/12% employer split at RM5,000, SOCSO categories including the 2026 SKBBK rates and 10-sen rounding, EIS, PCB/MTD on LHDN's computerised formula, and the HRD Corp levy. Every figure is checked against the published schedules by an automated test suite before release.
Is there a per-employee charge?
No. The license covers unlimited employees. Most Malaysian payroll tools charge per head every month; Orbit HR is a one-time license for the whole company.
How does the license work?
A one-time RM 249.00 lifetime license for the app, 1 user, up to 2 devices, with free updates. Tied to your email and non-transferable. No recurring charges.
How do I receive my license key?
Download the app for free, then buy a license: pay by DuitNow QR or bank transfer, upload your payment proof, and we email your license key plus a getting-started guide, usually within 24 hours.
Can my staff apply for leave themselves?
Yes. Employee self-service gives each person their own login scoped strictly to their own record: leave applications, payslips, claims and profile. They can never see another employee's data or any admin screen.
Is there a mobile app?
Yes. Orbit HR is on the App Store and Google Play for owners and HR, and syncs with your computer. Orbit Staff is a free app for employees to clock in, apply for leave and claims, and view their own payslips. Each phone pairs with a code from your Orbit HR and syncs over the office Wi-Fi.
What if I need help?
Message us on WhatsApp at +60 14-306 6427 and a real person will help you with setup, activation, or moving your staff records across.
From the founder
“I built Orbit HR because Malaysian small businesses deserve HR and payroll they actually own, not another monthly subscription that locks up your employee records the moment you stop paying. It runs on your device, keeps your data private, and stays out of your way. Pay once, it's yours for life.”
Built by Pali · Penang, Malaysia
Keep your people data where it belongs, with you.
Download Orbit HR free for macOS or Windows, then activate with a one-time RM 249.00 license whenever you're ready. No subscription, ever.